Adding a PNG Signature to the Apple iPad

by David Weedmark Google

    You can change the email signature on your iPad in the settings menu, but you're limited to text only. If you want to use a PNG or other image format as a signature, you will have to add it manually for each email you send. While this might sound like a hassle, it's actually quite fast and easy to do if you prepare beforehand. First, you delete the default signature, then upload a PNG file you've prepared on your computer to the iPad. You can use a logo, a scanned image of your own signature or any other image you want. If you place your signature in its own folder it will only take you a couple of taps to quickly add it to any email.

    Deleting the Default Signature

    Step 1

    Turn on the iPad and tap the "Settings" icon. Tap "Mail, Contacts, Calendars" in the left menu. Select "Signature" near the bottom of the right menu.

    Step 2

    Tap the default "Sent from my iPad signature" to open the iPad's keyboard. Highlight the signature by tapping it four times, and then tap the "Delete" button on the keyboard.

    Step 3

    Type any words you want to accompany your PNG signature if desired, such as your name, email address, phone number.

    Step 4

    Tap "Mail, Contacts, Calendars" again, or just press the "Home" button to exit the Signature page and save your changes.

    Adding a PNG to a New Folder in Photos

    Step 1

    Select a PNG file on your computer you want to use for an email signature on your iPad. You can create your own image for a signature using a graphics program like Photoshop, GIMP or Windows Paint.

    Step 2

    Transfer the PNG to your iPad by including it as an email attachment sent to your iPad email address. There are many other ways to make an image accessible to your iPad, including cloud services like iCloud, Dropbox or Google Drive. An image you upload to Facebook or Twitter can also be accessed through your iPad.

    Step 3

    Turn on your iPad and open the email containing the image. Tap and hold the image until a drop-down menu appears. Select "Save Image." The image is automatically added to your iPad camera roll.

    Step 4

    Launch the "Photos" app on the iPad. Tap "Albums" and then tap the "+" button to add a new album. Type "Signatures" in the text field and click "Save."

    Step 5

    Tap the PNG signature. A check mark appears, indicating it is being added to your new Signature folder. Click "Done."

    Adding the Signature to an Email

    Step 1

    Open the iPad Mail application and click the "Compose" button in the upper right corner of the screen. Create an email message.

    Step 2

    Press "Enter" at least once at the end of the message to add some space. Hold your finger on the bottom of the message for a second or two. When you release your finger, a drop-down menu opens.

    Step 3

    Select "Insert Photo or Video" from the the drop-down menu. The Photos dialog box opens, showing your new "Signatures" folder.

    Step 4

    Tap the "Signature" folder and then select the PNG you want to use as a signature in this email. Tap the "Use" button. The PNG is inserted in the bottom of the email as your email signature.


    • It's not necessary to add a new folder to the Photos app for your signature, but as you take more pictures over time, navigating through your camera roll to find your email signature can become a hassle.
    • If you decide to change signatures, just add the new image to your Signatures folder.
    • Apps like Email Signature iPad Edition can automate the process for adding a signature to your emails. Check the reviews for the current versions available before purchasing an app.


    • How recipients see an image signature depends on how their own email is configured. This can't be controlled by the sender. Some recipients may see the signature embedded at the bottom of the message, while others will see it as a file attached to the message.
    • If you scan your personal handwritten signature, be cautious about who you share it with. It could be used for identity theft.

    About the Author

    David Weedmark's articles have appeared in dozens of publications since 1989, including "The Windsor Star" and "The Ottawa Citizen." As well as being a technology consultant, he is the author of several books, including "The Tanglewood Murders." Weedmark studied English at the University of Toronto.

    Photo Credits

    • Cameron Spencer/Getty Images News/Getty Images